Manage Academic History

The Default Award Outcome Status and Default Outcome Status institution settings on the Awards screen can be used to specify the default status of awards and outcomes when they created automatically on enrolment.

For example:

Note: Award outcome statuses and outcome statuses are set up and maintained in Awards reference data.

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Changing the linked enrolment of an outcome will change the grading scheme to one of the following:

• The grading scheme of the linked unit instance (UI), which will make the Grading Scheme field read-only

  

• The grading scheme of the UI level of the linked UI (if the UI does not have a grading scheme), which will make the Grading Scheme field editable

  

Changing the linked enrolment or the SDR code of an outcome will not change the grading scheme if any of the following fields are populated:

• Adjusted Grade
• Actual Grade
• Aggregate Score > 0
• Status (if the assessment status has either ‘Contributes to Outcome’ or ‘Viewable By Learners’ specified in Reference Data)

Changing the SDR code of an outcome will change the grading scheme to either:

• The grading scheme of the UI code entered (if the UI code exists and has a grading scheme), which makes the Grading Scheme field read-only
• The grading scheme of the UI level of the UI (if the UI code entered does not exist, or the UI code does not have a grading scheme), which makes the Grading Scheme field editable

Note: The grading scheme is not changed if any of the fields listed above are populated.

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You can grade outcomes for the following:

• Grade awards, outcomes and assessments using the corresponding Awards Manager grid. Refer to Awards Manager for more information.
• Grade outcomes on the Academic History screen (awards and courses only)

To grade a course outcome on the Academic History screen:

1. Select the required course outcome in the Academic History grid.

   

2. In the Actual Grade and Adjusted Grade fields, select the required grades.

   Note: The grades available are those set up for the grading scheme that is linked to the outcome.

   

3. In the Status field, select the required status.

   Note: The outcome status selected must have the Contributes to Outcome check box selected in the Outcome Statuses reference data to include the graded outcome in the awards process.

   

4. Click the Save button to confirm the changes.

   The outcome grade is saved.

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This online documentation covers how to add the following outcome types on the Academic History screen:

Award outcomes

Module outcomes

Course outcomes

Unit standard outcomes

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To delete an outcome record:

1. Select the required record in the Academic History grid, and then click the Delete Outcome button on the Enrolment ribbon.

   

   The following message is displayed.

   

2. Click OK to confirm deletion of the outcome.

   The outcome record is deleted.

   Note: You cannot delete an outcome that has already been graded.

   

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Any optional assessments linked in the curriculum can be attached using the Manage Optional Assessments window (accessed from the Academic History screen).

To attach an optional assessment:

1. Select the required outcome in the Academic History grid, and then click the Manage Optional Assessments button on the Enrolment ribbon.

   

   The Manage Optional Assessments window is displayed. All optional assessments related to the UIO are displayed in the Unattached section.

   

2. Select the required assessment in the Unattached section, and then click the Attach button.

   

   The following message is displayed.

   

3. Click Yes to add the assessment to the current enrolment.

   The assessment will then display in the Attached section.

   

   When you close the Manage Optional Assessments window, the assessment is displayed in the Academic History grid for the learner.

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Any optional assessments linked in the curriculum can be detached using the Manage Optional Assessments window (accessed from the Academic History screen).

To detach an optional assessment:

1. Select the required outcome in the Academic History grid, and then click the Manage Optional Assessments button on the Enrolment ribbon.

   

   The Manage Optional Assessments window is displayed. All optional assessments related to the UIO are displayed in the Attached section.

   

2. Select the required assessment in the Unattached section, and then click the Detach button.

   

   The following message is displayed.

   

3. Click Yes to remove the assessment to the current enrolment.

   The assessment will then display in the Unattached section.

   

   When you close the Manage Optional Assessments window, the assessment is removed from the Academic History grid for the learner.

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To add an award outcome:

1. Click the Add Outcome button on the Enrolment ribbon and select the Add Award Outcome option.

   

   A new record is added in the Academic History grid.

2. Enter the required details in the Award Outcome Details section.

   

The fields in the Award Outcome Details section are described in the following table.

3. Click Save.

   The award outcomes is added.

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To add a module outcome:

1. Click the Add Outcome button on the Enrolment ribbon and select the Add Module Outcome option.

   

   A new record is added in the Academic History grid.

2. Enter the required details in the Module Outcome Details section.

   

The fields in the Module Outcome Details section are described in the following table.

3. Click Save.

   The module outcome is added.

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To add a course outcome:

1. Click the Add Outcome button on the Enrolment ribbon and select the Add Course Outcome option.

   

   A new record is added in the Academic History grid.

2. Enter the required details in the Course Outcome Details section.

   

The fields in the Course Outcome Details section are described in the following table.

3. Click Save.

   The course outcomes is added.

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To add a unit standard outcome:

1. Click the Add Outcome button on the Enrolment ribbon and select the Add Unit Standard Outcome option.

   

   A new record is added in the Academic History grid.

2. Enter the required details in the Unit Standard Outcome Details section.

   

The fields in the Unit Standard Outcome Details section are described in the following table.

3. Click Save.

   The unit standard outcome is added.

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